Purchase orders can be the forgotten activity at the end of the fiscal year. We all know about opening a fiscal year, closing a fiscal year, setting beginning balances, etc. What about transitioning a purchase order if it hasn’t been disencumbered entirely and will still have activity against it in the new year? Knowing your time is valuable, OpenRDA makes the re-encumber process easy.

A new Purchase Order is created with the same ID as the original plus a suffix of MYP (Multi-Year Purchase Order). The encumbrance activity will be recorded in the PRE-YEAR fiscal month of the new fiscal year.

If you have any questions concerning this process or how to run it, please submit a helpdesk ticket or give us a call at 1-800-338-4984.