CREATE VOID SUBPAID RECORDS (VOIDSUBS)

A report process has been created for OpenRDA that should be used for substitutes (those that were selected into the payroll via the Select Substitutes program) in conjunction with Payroll’s void checks/direct deposits processes. This new report process will create a void (offsetting) substitute payment record for the substitute work transactions; mark the transaction as not finaled; and remove the paid units from the transaction.
Actual work hours for part-time employees (such as substitutes) have become increasingly more important due to the provisions of the Affordable Health Care Act. Use of this process will allow the substitute work transaction(s) to be selected into a new payroll. If the check/direct deposit was voided because the substitute should not have been paid, it is recommended that the void subpaid records be created with this process and that you then add offsetting substitute work transactions so that the work units are zeroed.