Fall Trade Show Schedule

Fall Trade Show Schedule

RDA is taking to the road this Fall attending the following Trade Shows:


Date Name Location
Sept 6-7 COR Hot Springs, VA
October 1 – 3 VML Williamsburg, VA
October 1-4 GGFOA Savannah, GA
October 12 – 13 VASBO Short Pump, VA
October 17-18 COAG Savannah, GA
October 18 – 20 VGFOA Roanoke, VA
October 26 – 27 NDSBA  Bismarck, ND
November 7 – 10 GASBO Augusta, GA
November 12 – 13 VACO Bath County, VA
November 14 – 17 TASBO Murfreesboro, TN


Please stop by our booth and learn more about RDA Breeze, our newest generation of software. We always enjoy seeing our current customers as well as meeting new opportunities!

User Group Meetings

User Group Meetings

Save the date!

We have several user group meetings coming up. The dates and locations are as follows:

  • Sept 12 at Russell County School Board, VA
  • Sept 13 at Carroll County School Board, VA
  • Oct 11 at Town of Schroon, NY
  • Oct 12 at Town of Marbletown, NY

These meetings are beneficial for both you as the user and us as the software provider. You get to learn better ways to solve problems and accomplish tasks, discover new features, and discuss issues you may have. We get to know you better, listen to your ideas, and learn new ways to improve our software. A successful user group meeting is one in which everyone can walk away knowing something they didn’t when they came in.

Current users should have received an invitation to the meeting in your area. If you have not received an email but would like to attend, please let us know. We look forward to seeing you soon!

Fiscal Year End

Fiscal Year End

fiscal year end recommendations

For those of you on a July-June fiscal year, fiscal year end is fast approaching. We are thrilled to offer you software in which each year (as well as each month and quarter) stands on its own because that means you won’t have a formal closing or opening of these periods. There are, of course, procedures you should follow at the change of a fiscal year. Rest assured that we have you covered! Please click the links in this post to access our fiscal-year-end-related recommendations and tools.

  • Our Fiscal Year End Procedures document will take you through the steps required as well as suggestions to ensure a smooth fiscal year end and a clean start to your new year.
  • If you have the Leave Management module, then in a few short weeks, you will be moving your employees’ leave balances to the new fiscal year. We want to make that task easier, and also allow your Leave processing to be more streamlined in the upcoming fiscal year and beyond. With that goal and timing in mind, we want to get the word out about something that you may not realize is a feature in our software, Leave TablesLeave Tables must be set up  BEFORE you use the Move Leave Balances process.  This may be a good time to review your Leave IDs and determine which of the same type may be able to be combined into one and set up a table that would determine employees’ earnings based on their years of employment. Once tables have been set up, you can use the Move Leave Balance process to move balances into the new year, and at the same time, move them into the unified Leave ID.
  • We created a Year End Sub-Menu, under Maintenance, in order to group together the processes and reports that are most commonly used at fiscal year end in regard to Leave Management.  We created a comprehensive guide of the year-end sub-menu. This guide contains additional links to wikis that provide further details on each individual process and report under Year End, including the Move Leave Balance process.
  • We also have guidance on running Contract Payrolls in June. We recommend that you read through this documentation so that you understand all your options regarding July and August payrolls.

It is our hope that you find value in these recommendations and instructions. If you have questions regarding fiscal year end, please submit a cyber support request.

Sonya Lanier Joins RDA

Sonya Lanier Joins RDA

Welcome to the Team, Sonya Lanier!

RDA is pleased to announce that Sonya Lanier has joined our team. A Georgia native, Sonya, has over 23 years of experience serving Tax Commissioners all across Georgia. She brings a wealth of system support and implementation knowledge having served numerous years as a Senior Lead Support Analyst for both Harris Computers, Inc. and Thomson Reuters – Manatron.

In her free time, she enjoys spending time with her three children and two grandchildren. She also enjoys traveling, especially seeing sights across Georgia, as well as shopping and reading.

Please join me and the rest of RDA in welcoming Sonya to the team!

1095 & 1094 Due Date Reminders

1095 & 1094 Due Date Reminders

The deadlines are fast approaching for employers to furnish and file forms 1095-B, 1095-C, 1094-B and 1094-C:

  • March 2, 2017:  Forms 1095-B and 1095-C must be furnished to employees
  • February 28, 2017:     Paper filing of forms 1094-B and 1094-C must be sent to the IRS
  • March 31, 2017:    Electronic filing of forms 1094-B and 1094-C must be sent to the IRS

New OpenRDA 3.0 and 4.0 programs were made available on the website February 9, 2017 which includes the 1094/1095 Electronic files:  

  • OpenRDA 3.0 programs have a Compile and Release date of 2/7/2017
  • OpenRDA 4.0 programs have a Compile Date of 2/7/2017 and version number of 4.0.26-38712

As a reminder, all employers that are filing electronic ACA Information returns MUST obtain a submitter’s TCC and pass testing requirements if one was not already received for 2015.

If you are a Transmitter/Issuer you will not need to re-register your TCC, and if you successfully completed a Communication Test for Tax Year 2015 you will not need to complete one for Tax Year 2016. For further assistance, please contact the ACA Information Return (AIR) Help Desk toll-free at 1-866-937-4130.

Did you know the IRS has a service that alerts Authorized IRS e-file Providers and Issuers/Payers, Transmitters and Software Developers that will electronically file Affordable Care Act Information Returns to news and events? If not, then you’ve been missing helpful information provided by the QuickAlerts Messaging System.  Get on board to receive “up-to-the-minute” information. Go to this link to subscribe today!  

If you have any questions or need assistance with your ACA reporting, please submit a cyber support request. We are happy to help!

W-2 Phishing Scam

W-2 Phishing Scam

RDA phishing scam

Dangerous W-2 Phishing Scam Evolving; Targeting Schools…

The IRS has discovered a W-2 email phishing scam and it has now spread to school districts. They are urging all “payroll officials to double check any executive-level or unusual requests for lists of Forms W-2 or Social Security number.” The scammers are using this information to file fraudulent tax returns.

The following are some of the details that may be contained in the emails:

  • Kindly send me the individual 2016 W-2 (PDF) and earnings summary of all W-2 of our company staff for a quick review.
  • Can you send me the updated list of employees with full details (Name, Social Security Number, Date of Birth, Home Address, Salary).
  • I want you to send me the list of W-2 copy of employees wage and tax statement for 2016. I need them in PDF file type, you can send it as an attachment. Kindly prepare the lists and email them to me asap.


We value you as our customers and we know that you value your employees. We wanted to make sure you were aware of this recent scam.

You can click here to read the entire post.


RDA Staff