End of Year and New Year Information

End of Year and New Year Information

Due Dates

  • The IRS has issued an extension again for employers with at least 50 full-time equivalent employees to furnish 1095-B and 1095-C forms for reporting year 2019 to employees by March 2, 2020
  •  The new filing date takes into account that 2020 is a leap year and that March 1 is a Sunday; the deadlines for providing these forms to the IRS were not changed:
    • February 28, 2020 for paper filers
    • March 31, 2020 for electronic filers
  • Form W-2 must be furnished to employees by January 31, 2020
  • The due date for filing 2019 Forms W-2, W-2AS, W-2CM, W-2GU, W-2VI, W-3, and W-3SS with the SSA is January 31, 2020, whether you file using paper forms or electronically
  • Form 1099 and 1099-MISC must be furnished to workers by January 31, 2020
  • The due date for filing forms 1099 and 1099-MISC is January 31, 2020

Year End/New Year Program Releases

New programs for year end forms and filing as well as any published state and IRS tax changes will be available at the end of December to early January.  Any additional tax changes that are published early January will be available at the end of January to early February. Go to the bottom resource bar and click on Help – OPENRDA Press Releases for program release information and OPENRDA Product Announcements for more information regarding the program changes.

New Year Reminders

Please click this link to access the new year reminders wiki.

Big Changes for the W-4 Form in 2020

The revised W-4 form implements changes made following the 2017 Tax Cuts and Jobs Act, which made major revisions affecting taxpayer withholding. The redesigned Form W-4 no longer uses the concept of withholding allowances, which was previously tied to the amount of the personal exemption. Due to changes in the law, personal exemptions are currently not a central feature of the tax code. All new employees hired in 2020 and any existing employees who want to make changes, must use the new 2020 W-4 form.  

As described by the IRS,  “the new Tax Withholding Estimator makes it easier to enter wages and withholding for each job held by the taxpayer and their spouse, as well as separately entering pensions and other sources of income.  At the end of the process, the tool makes specific withholding recommendations for each job and each spouse and clearly explains what the taxpayer should do next.” The Tax Withholding Estimator link can be provided to employees to help them determine how to complete the new W-4 form.

The IRS has published a sample letter that employers can provide to employees to help them understand the changes and offer assistance as well as links with more information.  The link is included below:

We placed the sample letter into a Word document that will download if you visit this link.

RDA Systems will be making changes to the filing tab in Personnel Demographics and tax calculations to follow the requirements of the new publication and W-4 form.  More information will follow soon. For further information regarding changes as a result of the tax overhaul, please visit https://www.irs.gov.

Happy Thanksgiving 2019!

Happy Thanksgiving 2019!


We are grateful for the many blessing bestowed upon us this year. Now is a good time to pause and consider all the ways He has blessed us. And we are especially thankful for the opportunity to serve you. Thank you!!

We wish you a very joyful and grateful Thanksgiving holiday! May our Lord continue to richly bless you and your loved ones.

The Team at RDA.

Below is RDA’s holiday schedule. We will be closed on these days.

  • Thanksgiving – Thursday & Friday, 28 & 29 Nov 2019
  • Christmas – Monday & Tuesday, 24 & 25 Dec 2019
  • New Years – Wednesday, 1 Jan 2020




End of Year and New Year Information

End of Year and New Year Information

End of Year/New Year

Due Dates

  • The IRS has issued an extension to furnish 1095-C forms for reporting year 2018 to employees by March 4, 2019
  • For reporting year 2018, the due dates to file information returns 1094-C and 1095-C with the IRS have not been extended and are due as followed:
  • February 28, 2019 for paper filers
  • April 1, 2019 for electronic filers
  • Form W-2 must be furnished to employees by January 31, 2019
  • The due date for filing 2018 Forms W-2, W-2AS, W-2CM, W-2GU, W-2VI, W-3, and W-3SS with the SSA is January 31, 2019, whether you file using paper forms or electronically
  • Form 1099 and 1099-MISC must be furnished to workers by January 31, 2019
  • The due date for filing forms 1099 and 1099-MISC is January 31, 2019

Year End/New Year Program Releases

New programs for year end forms and filing as well as any published state and IRS tax changes will be available end of December to early January.  Any additional tax changes that are published early January will be available end of January to early February. Go to the bottom resource bar and click on Help – OPENRDA Press Releases for program release information and OPENRDA Product Announcements for more information regarding the program changes.

New Year Reminders

Please click this link to access the wikis with new year reminders.


Home for the Holidays…2018 Conferences Come to an End

Home for the Holidays…2018 Conferences Come to an End

That’s a wrap on our 2018 conference schedule! We finished up this fall with School Board conferences in North Dakota, Georgia and Tennessee. It is always good to meet new faces at these shows but it is especially nice to see the familiar faces of our users!

Leah Hollingshead was our RDA representative in beautiful Bismarck, ND for the NDSBA conference. While she was there, Leah also hosted our annual ND User Group meeting. She said the best part of the meeting was seeing RDA users actively helping other RDA users!  There was so much conversation that Leah did not get a chance to take a group photo. She did manage to catch a few of our users walking around during the conference. We will definitely get all of you next time ND users! Thank you for attending!

ND users: Tabi Schneider (Glen Ullin Public Schools), Paulette Elder (Hebron Public Schools) and Bernadine Jorgenson (White Shield School District)

Sherri Melton and Mimi English tag teamed the GASBO conference in Augusta, Georgia. As always, there was a big turnout with school districts big and small represented from all over the state. The conference had an “adventure” theme this year, and while Sherri and Mimi didn’t do anything too “adventurous” at the RDA booth, you can see that some of the others in attendance were all in with safari attire and fake mustaches!

Mimi finished the season off in Murfreesboro, TN at the TASBO conference. She made a pit stop along the way to resupply our long time customer, Tullahoma City Schools, with purple pens. It’s always nice to see the Tullahoma crew! Once arriving in Murfreesboro the temperatures dropped and there was an early arrival of snow flurries! This year’s TASBO conference was Disney themed. Given the weather conditions outside, it seemed appropriate that Elsa and Olaf lined the convention center hallways!

While it’s back to business as usual at the office for the next few months, we are already looking forward to our travels in 2019.  Both conferences and user group meetings will be on the schedule for this spring. We hope to see you soon!

The Team at RDA

Fiscal Year End Sale

Fiscal Year End Sale

Fiscal Year End Sale!

As the fiscal year comes to an end we frequently find ourselves cleaning up, cleaning out and getting around to those “to do’s” that have been sitting on a post it note for months.

We’d like to help!  We are putting sale prices on some of our more popular year end services.

Online training for only $800 per day: You will receive the undivided attention of one of our product experts. Whether it be a new user with little or no experience or an experienced user that needs to learn a new task, our experts will share a desktop session and walk users through the process, answer questions and help them feel more comfortable with our software.

20% off data purges: Do you have years and years and years of data in your live directory? Have you noticed reports and queries taking a little too long to run?  It may be time to purge some of your older data into a historical directory. We can keep any number of years in your live directory (we usually recommend the current fiscal year plus the 2 previous) and then put all that history in a separate data space. Your history will still be right at your fingertips, stored on your cloud server and available through its own unique url.  This is one of our best year end clean up services! Prices vary based on data size, but we’ll take 20% off large or small!

15% off new digitized signature setups: Tired of hand signing checks or POs?  We can automate the signature process for up to three signature lines on checks and one signature on POs. Set up signatures for the new year to save 15%,  and you will no longer have checks or POs lying around waiting on signatures!

Sale prices apply to signed proposals received by July 15th, 2018. And don’t forget some of our other services that are helpful at year end:

  • Account Code Changes and Conversions: need help with ESSA reporting?
  • Frontline Absence and Time Integrations: why key leave, sub and time transactions when you can import them from Frontline into OpenRDA
  • Leave Liability Reporting: we can create a custom report to calculate your annual liability

If you need any assistance with your year end processes or have any questions about these services, be sure to let us know!  

Happy Summer!