PAYROLL JOB MASTER: PRIMARY JOB

A new field has been added to the payroll job master (PAYJMST) file for display on the Definition tab (on the line above Pay Location). The job that is the employee’s primary job should be flagged as such. This will facilitate querying and reporting (such as Netchemia’s TalentEd Perform product).

Product Date: Wednesday, January 22, 2014

SET/UNSET PRIMARY JOB

As indicated in another product announcement, a new field has been added to the payroll job master (PAYJMST) file to indicate which job is the employee’s primary job. A report has been created and added to Maintenance on OpenRDA’s resource bar for setting this field in mass. Click the Set, Change, or Clear button to see the Set/Unset Primary Job process report. A printout is not provided as this process immediately updates the database. On the Select and Range tab, turn on (check) the Primary Job field. Normally, when setting primary job to true, you would only want to select active jobs and current employees. Other ranges are available such as FTE Amount, Gross ID, Position ID, Pay Group (for example, if you are a Virginia customer with our standard setup, you could range on gross identification of VRS to VRS~). To facilitate reporting, only one job would normally be the primary job. Once you have set the primary job flag, query job masters (selecting when primary job is true) and make changes to individual jobs as needed.

Product Date: Saturday, January 25, 2014

ARCHIVE TOTAL COMPENSATION STATEMENT (TOTALCOMPENSATIONA)

In lieu of printing the Total Compensation Statement, it can be archived as a personnel document (will automatically have document type of TOTAL COMP). The report uses Payroll’s Deduction Fiscal file (PAYDFSM) and Leave Management’s transaction file (LVETRAN). The selected fiscal year must match the fiscal year in both files. The Description 2 field from the Deduction Type file is used to describe the benefit. For example, enter HEALTH INSURANCE or MEDICAL INSURANCE for the HEALTH-M deduction type, MEDICARE TAX for the MEDICARE-M deduction type, FICA TAX for the FICA-M deduction type. The report shows employer cost only for the benefit. Fiscal wages pull from the personnel fiscal file (PAYPFSM). The label for Leave pulls from the Title field in the leave type file. Leave Types and Deduction Types can be excluded by using the Exclude from Benefit Statement field (see separate announcements relative to this).

Currently, use of this archive report process is predicated on your organization having the Leave Management module as well as the Payroll module. Organizations that have at least Level 2 of the Archive module, can also email the statement. A future enhancement will allow organizations that have ESS PIM to upload the archived document (similar to the way that direct deposits and W2s can be archived and uploaded).

Product Date: Saturday, December 21, 2013

UNDO VENDOR WITHHOLDING DISTRIBUTION (UNDOPAYVDST)

To make it easier to isolate vouchers that need to be undistributed, selections for Void Check and Void Transaction have been added to the range screen of the report process. A Void Transaction is the new voucher that is created when voiding a vendor withholding voucher.

Product Date: Monday, December 23, 2013

ARCHIVE TOTAL COMPENSATION STATEMENT (TOTALCOMPENSATIONA)

In lieu of printing the Total Compensation Statement, it can be archived as a personnel document (will automatically have document type of TOTAL COMP). The report uses Payroll’s Deduction Fiscal file (PAYDFSM) and Leave Management’s transaction file (LVETRAN). The selected fiscal year must match the fiscal year in both files. The Description 2 field from the Deduction Type file is used to describe the benefit. For example, enter HEALTH INSURANCE or MEDICAL INSURANCE for the HEALTH-M deduction type, MEDICARE TAX for the MEDICARE-M deduction type, FICA TAX for the FICA-M deduction type. The report shows employer cost only for the benefit. Fiscal wages pull from the personnel fiscal file (PAYPFSM). The label for Leave pulls from the Title field in the leave type file. Leave Types and Deduction Types can be excluded by using the Exclude from Benefit Statement field (see separate announcements relative to this).

Currently, use of this archive report process is predicated on your organization having the Leave Management module as well as the Payroll module. Organizations that have at least Level 2 of the Archive module, can also email the statement. A future enhancement will allow organizations that have ESS PIM to upload the archived document (similar to the way that direct deposits and W2s can be archived and uploaded).

 

Product Date: Saturday, December 21, 2013

 

UNDO VENDOR WITHHOLDING DISTRIBUTION (UNDOPAYVDST)

To make it easier to isolate vouchers that need to be undistributed, selections for Void Check and Void Transaction have been added to the range screen of the report process. A Void Transaction is the new voucher that is created when voiding a vendor withholding voucher.

 

Product Date: Monday, December 23, 2013